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9. Powers of the Executive Committee
The name of the Association shall be the NATAL AMATEUR BILLIARD AND SNOOKER ASSOCIATION herein after referred to as The Association.
The
headquarters of The Association shall be in Durban, KwaZulu-Natal.
The
objective of The Association shall be
to develop, foster, promote and administer the game of billiards and snooker in
Natal.
The official colours of The Association shall be BLACK & WHITE. The award of colours shall be governed by the Rules and Regulations set down by The Association, provided that colours may be awarded on a motion supported by a two-thirds majority of those present at a properly constituted Executive Committee Meeting.
Membership
of The Association shall be open to
all registered members of Clubs affiliated to The
Association, subject to the provisions of clause 9 (vi).
6.1 A club with it’s team/s seeking affiliation with The Association shall do so on a prescribed form furnishing such particulars as are requested therein and signed by the secretary of the club seeking affiliation. Such application shall be lodged together with the prescribed fees with the secretary of The Association before or at the Annual General Meeting or such meeting that The Association may call for that purpose.
6.2 The name of any club, team and their respective colours shall be subject to approval by The Association.
7.1 Every club shall register its league players with The Association. Registration shall be effected in the prescribed manner and on a prescribed form, which shall be signed by the player and a duly authorized officer (preferably the Secretary) of his club.
7.2
The prescribed registration fee shall be paid in the prescribed manner
and shall be paid before the Annual General Meeting unless agreed otherwise.
Each club shall be responsible for the payment of the registration fees of its
members.
7.3 The Rules and Regulations as laid down by the Executive Committee shall govern transfers, termination of registration and/or clearance of players.
8.1
The Executive Committee consisting of six (6) members shall manage the
affairs of The Association.
8.2
Members of the Executive Committee shall be elected at an Annual General
Meeting or Special General Meeting called for the purpose.
8.3
At the termination of the first year after each election, three (3)
members shall retire but shall be eligible for re-election.
8.4
The affiliated clubs shall deliver nomination of candidates for the
Executive Committee to the Secretary not later than the 30th
September of each year. Each club shall be entitled to nominate candidates to
fill the vacancies.
8.5
The Executive Committee shall fill any casual vacancy occurring in the
Executive Committee by electing a member to fill such vacancy. Such member will
hold office until the next Annual General Meeting when the vacancy shall be
filled in the manner outlined in clause 8.4 hereof.
8.6
The Executive Committee shall, at its first meeting, elect the following
officers: -
President,
Vice President, Secretary and Treasurer plus two (2) members to deal with
matters relating to fixtures, records, referees, public relations, fund raising
and brochures.
9. Powers of the Executive Committee
The
Executive Committee shall have the power to: -
(i)
To convene all meetings
(ii)
To conduct and manage all the affairs of The
Association and generally to act in the interests and for the benefit of The
Association. To issue, amend, add to or change the Rules and Regulations it
deems necessary.
(iii)
To issue and regulate official programmes and to appoint the necessary
sub-committees and to delegate any of its powers to such sub-committees.
(iv)
To manage the funds of The Association.
(v)
To make, amend or annul any by-laws and such shall immediately come into force
pending confirmation or otherwise by the next General Meeting of The Association, due notice of which shall be given to the members.
(vi)
To consider applications from clubs for affiliation to The
Association. To consider and if thought fit, refuse any application for
membership of The Association without
furnishing any reasons for such refusal and to consider suspension or expulsion
of any member from The Association.
(vii)
To formulate dress regulations affecting participant in competitions.
(viii)
The Executive Committee is specifically prevented from disposing of any major
assets of The Association
(example – a snooker table). This can only be done after agreement at
an Annual General Meeting or Special General Meeting convened for that specific
purpose.
10.1 The Executive Committee shall meet at all times and places as it shall determine and shall meet at least once a month.
10.2 Four (4) members shall form a quorum at all meetings.
10.3 The President, or in his absence, the Vice-President shall preside at all meetings. However should both the President and the Vice President be absent, the remaining members shall elect from amongst themselves a Presiding officer for that particular meeting.
10.4 Any member of the Executive Committee who absents himself from three (3) consecutive meetings without leave of absence shall, ipso facto, cease to be a member of the Executive Committee.
11.1 The Annual General Meeting (hereinafter referred to as the AGM) shall be convened in Durban in November of each year at a time and venue as decided by the Executive Committee.
11.2 Each club having complied with the Rules governing affiliation shall be entitled to send three (3) delegates to represent it at the AGM. Each delegate has one vote, although one delegate may carry all votes, if required.
11.3
The agenda for the AGM shall be substantially in the following format: -
(a)
Notice convening meeting
(b)
Acceptance of affiliation and credentials of delegates of existing clubs
(c)
Reading and confirming the minutes of the previous AGM and dealing with
matters arising there from.
(d)
Presidential Report
(e)
Secretarial Report
(f)
Presentation of Audited Financial Statements and Balance Sheet
(g)
Correspondence
(h)
Elections
(i)
Appointment of Auditor
(j)
Notice of Motion or any special business, if any, submitted to the
Secretary in the prescribed manner.
(k)
Acceptance of affiliation and credentials of delegates of new clubs.
(l)
Motions.
11.4 The Secretary shall give at least fourteen (14) days notice to all officials, affiliated clubs and members of the date, time and venue of the AGM.
11.5
Any notice of motion or special business intended to be introduced at the
AGM shall be in writing, signed by the proposer and the seconder and be lodged
with the Secretary not later than the 30th day of September prior to
the year in which the AGM is convened.
12.3
No resolution shall be passed at any Special General Meeting unless by a
two-thirds majority of those present at such meeting.
13.1 The Treasurer shall keep proper books of account and shall upon receipt of any money immediately place same to the credit of The Association at its bank, and shall be entitled to operate upon the banking account of The Association. Cheques issued by two (2) signatories that shall be the Treasurer and either the President or the Secretary or other authorized Executive Committee member shall make all payments. An auditor shall examine all accounts and vouchers and certify the balance sheet and financial statement for the AGM.
13.2
The financial year of The
Association shall commence on the 1st day of January 98 and
closes on the 31st day of August 98. In future the financial year will commence
the 1st September each year and end the 31st August the
following year.
14.1
The Executive Committee will have the power to immediately suspend a member who
misconduct’s himself, or violates the rules of the Constitution or brings the
sport into disrespect. The suspension can be valid for a period of ninety (90)
days in which time the member must be notified in writing by registered post
that he must appear before a disciplinary committee at a set date and the
charges must be set out in the letter.
14.2
A majority of two-thirds of the Executive Committee present, or a specially
appointed disciplinary committee, at a properly constituted meeting, have the
right, for any good cause or reason, to suspend or expel, any member from The
Association's activities.
14.3
The member/s concerned, if present at the Disciplinary Committee Meeting shall
have the opportunity to present their case to the Committee. Any member who has
been properly notified of such a meeting and fails to attend will be tried in
absence. The decision of the Executive or Disciplinary Committee shall be final
and binding.
No
provision of this Constitution shall be amended, altered, added to or deleted
unless such change is supported by at least two-thirds of those present and
entitled to vote at an AGM or Special General Meeting called for the purpose.
Provided that any notice relating thereto is given to the Secretary at least
thirty (30) days prior to that meeting and such notice is circulated with the
notice convening the meeting.
The
committee, with the consent of The
Association shall elect HLVP’s as and when necessary, to be ratified at an
Annual General Meeting or Special General Meeting. HLVP’s shall be eligible to
vote.